Dealer Management System for Independent Car Dealers
Manage your entire dealership from one platform. Vehiso brings together stock management, customer inquiries, invoicing, marketplace integrations, and online payments into a single, easy-to-use dealer management system built for independent car dealers.
Stock Management
42 vehicles live
Inquiries
8 new today
Sales this month
12 completed
Invoices
3 pending
Run your whole dealership from one screen
The Vehiso dealer management system replaces spreadsheets, paper records, and disconnected tools with one unified platform. Every module works together so your data flows seamlessly from stock entry to sale completion.
Stock Management
Add vehicles to your stock in minutes using automatic DVLA lookups. Track purchase costs, preparation status, and days in stock at a glance. Upload unlimited photos, set prices, and write descriptions manually or let the AI description generator handle it. When a vehicle is ready, publish it to your website and advertising platforms with a single click. You always know exactly what is on your forecourt and what stage each vehicle is at.
Customer Inquiries & CRM
Every inquiry from your website, CarGurus, and email is captured automatically and stored in one place. You can see the full history of every customer interaction, track follow-ups, and manage test drive bookings without anything slipping through the cracks. Send emails and SMS messages directly from the platform so all communication is logged. The built-in CRM helps you convert more leads by ensuring every prospect gets a timely, professional response.
Invoicing & Paperwork
Generate professional offer sheets, order forms, and sales invoices in seconds. The Vehiso DMS supports the Margin VAT scheme out of the box, so your invoices are always compliant. All paperwork is linked to the vehicle and customer record, giving you a complete audit trail for every transaction. You can download or email documents directly to customers, saving hours of admin each week. No more Word templates or manual calculations. Made a mistake? Edit an invoice after raising it and it keeps the same number, with every earlier version kept. The Invoices page lists every sales and service invoice in one place, with totals and a zip download of the PDFs.
Diary & Appointments
Keep track of test drives, customer follow-ups, vehicle handovers, and daily tasks in one calendar view. Schedule appointments against specific vehicles and customers so nothing is missed. The diary sits at the center of your workflow, linking to inquiry records and stock items. You can filter by day, week, or month and see at a glance what needs your attention. It is the simplest way to stay organized across a busy dealership without relying on sticky notes or separate calendar apps.
Payments
Accept deposits and full payments online through Stripe, PayPal, Square, or Blink. Generate secure payment links and send them directly to customers via email or SMS. Payments are automatically reconciled against invoices in the DMS, so you always know what has been paid and what is outstanding. Taking a deposit to secure a vehicle is as simple as sending a link. Customers can pay by card from any device, giving your dealership a modern, professional payment experience.
Reporting
Track the metrics that matter most to your business. See sales performance over any time period, monitor stock turn rates, identify your best inquiry sources, and review financial summaries at a glance. Reports update in real time as you log sales, add stock, and close deals. Use the data to make smarter purchasing decisions, optimize your advertising spend, and spot trends before your competitors. No spreadsheets needed - everything is calculated automatically from your live data.
Workshop Management
Manage your workshop with digital job cards, vehicle health checks, and online service bookings. Track jobs from booking through to invoicing, let technicians update progress from their phones, and send customers digital health check reports they can approve online. Workshop management is included with every paid Vehiso plan.
Learn more →Social Media Posting
Post your vehicles to Facebook, Instagram, and TikTok directly from your dashboard. Choose your images, add branded overlays with your logo and colors, and publish to multiple accounts at once. Turn on auto-posting to share new stock the moment it lands. Included on every paid Vehiso plan.
Learn more →Electronic Signatures
Send order forms, terms and conditions, commission disclosure documents and your own custom paperwork for electronic signature straight from the deal. Customers sign on any device without creating an account, and every signed document is stored against the inquiry in the DMS.
Learn more →Expenses
Record overhead costs such as rent, utilities, advertising and detailing with the receipt attached and the VAT recorded. Put a cost against an inventory vehicle to see its true profit, and send every expense to your accounting software as a bill.
Learn more →Accounting Integrations
Connect Xero, QuickBooks or Sage and your sales invoices, payments, purchase orders and expenses post themselves, with the VAT margin scheme handled. Included on every paid Vehiso plan.
Learn more →API & Webhooks
Connect your own website, tools or a developer's app to the Vehiso DMS. A documented API and webhooks share your inventory, inquiries and sales, using keys you create and control in the DMS. Included on every paid plan.
Learn more →Advertise your stock everywhere
The Vehiso dealer management system connects directly to the biggest vehicle marketplaces. Add a vehicle once and it automatically appears on every platform you use. No double-entry, no CSV exports, no manual syncing.
AutoTrader
Vehiso is an official AutoTrader integration partner. Your stock is pushed directly to AutoTrader and kept in sync automatically. When you update a price, add photos, or mark a vehicle as sold in the DMS, the change appears on AutoTrader within minutes.
Learn more →CarGurus
Reach millions of additional car buyers by syncing your stock to CarGurus. The integration works the same way as AutoTrader - your vehicles are automatically listed and kept up to date. CarGurus is one of the fastest-growing vehicle marketplaces, and being listed there gives your dealership additional visibility without any extra admin. Inquiries come straight into the DMS where you can manage them alongside all your other leads.
Learn more →PistonHeads
List your vehicles on PistonHeads to reach enthusiast buyers actively searching for their next car. The integration handles all the data mapping, photo uploads, and status updates so your PistonHeads listings are always accurate and current. Whether you specialize in performance cars, prestige vehicles, or everyday runarounds, having your stock on PistonHeads alongside AutoTrader and CarGurus ensures you are reaching the widest possible audience.
Learn more →Motors.co.uk
Push your stock to Motors.co.uk and put your vehicles in front of one of the UK's largest car-buying audiences. Listings and inquiries are handled automatically, so your Motors.co.uk advertising stays accurate without any extra admin.
Learn more →eBay Motors
List your vehicles on eBay Motors to reach millions of motivated buyers. Your stock is published and kept up to date automatically, and inquiries come straight into the DMS alongside your other leads.
Learn more →Cazoo
Advertise your stock on Cazoo to reach buyers searching for their next car online. The integration keeps your Cazoo listings in sync with your DMS, so there is no double entry and nothing goes out of date.
Learn more →Gumtree Motors
Reach local and national buyers by listing your vehicles on Gumtree Motors. Your stock is published automatically and removed the moment a car sells, keeping every advert accurate.
Learn more →Facebook & Instagram
Run automotive inventory ads on Facebook and Instagram from a Meta vehicle catalog feed of your stock. Every car links back to its page on your website, and cars Meta would refuse are held back and flagged.
Learn more →Google vehicle ads
Show your stock in Google vehicle ads with photo, price, mileage and location. Your Google Merchant Center fetches a private feed on a schedule, every vehicle links to its page on your website, and vehicles Google would reject are held back with the reason.
Learn more →The AA Cars
Advertise your stock on The AA Cars, the AA's used vehicle marketplace. Vehiso sends your stock to AA in a daily file, and you choose which vehicles go.
Learn more →Managing multiple marketplace listings manually is time-consuming and error-prone. With Vehiso, you enter your vehicle data once and it flows everywhere automatically. When a vehicle sells, it is removed from all platforms instantly. This single-upload approach saves dealers hours each week and ensures your advertising is always accurate.
You can also see each car's status on every channel, with the reason in plain words when one needs attention. See stock feed management →
Offer finance directly from your DMS
Many customers prefer to buy on finance rather than paying in full. The Vehiso dealer management system integrates with leading motor finance platforms so you can offer finance quotes directly from your stock pages and within the DMS itself.
Connect your Codeweavers, iVendi, CarFinance247, or AU Finance account and finance calculators appear automatically on your vehicle listings. Customers can see monthly payment estimates before they even contact you, which increases inquiry quality and speeds up the sales process.
Offering finance helps you sell more vehicles and at higher values. Customers who might not have the full amount upfront can still purchase from you, widening your buyer pool and improving your conversion rates.
Codeweavers
Display monthly payment calculators on every vehicle listing. Customers see finance options upfront, leading to more qualified inquiries.
iVendi
Integrate with iVendi to offer finance applications and comparisons directly from your website and the DMS.
CarFinance247
Connect with one of the largest online finance brokers to offer customers a wide range of lending options.
AU Finance
Integrate with AU Finance to offer competitive finance quotes and applications directly from your website and the DMS.
Vehicle history checks, without a second portal
Connect your own MotorCheck trade account and run history, specification and condition alert checks from inside Vehiso. Each report is filed against the car it is about and downloads as a PDF, so what you paid to find out stays with the vehicle.
Roles and permissions for your whole team
Decide exactly what each role in your team can do in Vehiso. Tick or untick permissions across the dashboard, customers and sales, stock, workshop, reports, website and administration, and create your own roles from scratch or from an existing one.
- Duplicate a role, reset a built-in role to its defaults, or delete one and choose where its users move
- Taking an area out of a role removes access to it everywhere, not just from the menu
- Nobody can give a permission they do not hold, and the last Super Administrator cannot be removed
- Every change to a role is logged
AI-powered tools to save you time
Vehiso uses artificial intelligence to take the most time-consuming work off your hands, from answering new inquiries to preparing stock photos. These tools are built into the DMS. AI lead replies, the AI follow-up agent, AI vehicle descriptions, the AI assistant and Photo Studio are included in every paid plan. The Free plan does not include AI tools.
AI Lead Replies
Reply to every new inquiry in seconds, not hours. When an inquiry arrives from your website, CarGurus or Motors.co.uk, AI drafts a personalized reply using the real price, mileage, spec and availability of the car the customer asked about. Check it and send it by email or SMS in one click, or switch on out-of-hours auto-send so evening and weekend leads hear back straight away.
Learn more →AI Follow-up Agent
Most buyers do not commit after the first reply. When a lead goes quiet, the AI follow-up agent keeps the conversation going with a short, well-spaced sequence of personalized emails and text messages over about two weeks. It stops as soon as the customer replies by text, books a test drive or opts out, and hands the lead back to your salesperson with a note. It only contacts customers who have agreed to receive marketing.
Learn more →AI Assistant
Type what you want in plain English and the built-in AI assistant gets it done across your DMS. Daily recommendations flag what needs your attention, such as cars that have been in stock for over 90 days or a warm lead going quiet, and you stay in control of every change. Included in every paid plan.
Learn more →AI Vehicle Descriptions
Writing unique, detailed descriptions for every vehicle in your stock is tedious work. The Vehiso AI description generator creates professional, SEO-optimized vehicle descriptions in seconds based on the vehicle's specification data. Each description is unique and highlights the key selling points of the vehicle. You can edit the output or regenerate it with a single click. Dealers using AI descriptions report spending 80% less time on listing copy while producing higher quality, more consistent adverts across their entire stock.
Learn more →AI Background Replacement
Not every dealership has a professional photography studio. The Vehiso AI background replacement tool lets you swap out cluttered forecourt backgrounds for clean, professional-looking studio backdrops. Upload your photos as normal, then apply a studio background with one click. Your vehicle images instantly look polished and consistent, which improves click-through rates on marketplaces and makes your listings stand out. It works on exterior shots of any vehicle type and produces results that are indistinguishable from a real studio photo.
Learn more →Photo Studio
Put every vehicle in your stock on the same clean background without editing photos by hand. Pick the photos, choose a look, and review every result before anything reaches your website. Paid plans include a monthly allowance of prepared photos.
Learn more →Give every buyer a "My garage" on your own website
The Vehiso customer portal follows the deals you are already doing in the DMS. When an order is agreed, your customer is invited to sign in on your website with an emailed code, with no password to remember, and can see where their order is up to and what is waiting on them.
Included on every paid plan. You choose what customers see, and the portal stays off until you switch it on.
Explore the customer portal →- Order status and a timeline of what has happened so far
- Documents to download, forms to sign and balances to pay
- MOT and service due dates, workshop bookings and service history
- Messages to your team, answered from the order in the DMS
Manage your dealership from anywhere
The Vehiso dealer management system is fully cloud-based. There is no software to install, no servers to maintain, and no IT support needed. Simply log in from any web browser on any device and you have full access to your dealership data.
Whether you are on the forecourt with a customer, at a car auction, or working from home, you can check stock levels, respond to inquiries, create invoices, and track sales from your phone, tablet, or laptop. Every change you make is saved in real time, so your team always sees the latest information.
Cloud-based also means automatic updates. You always have the latest version of the DMS with the newest features and security patches, without any downtime or manual upgrades. Your data is backed up continuously and stored securely in the cloud.
For dealers who work across multiple sites or spend time away from the office, having a DMS that works on any device is not a nice-to-have - it is essential. Vehiso is built for the way modern dealers actually work.
The Vehiso DMS app for iPhone and Android
Prefer an app? Download the Vehiso DMS app from the App Store or Google Play and sign in with your existing Vehiso login to keep your dealership in your pocket.
Phone
Tablet
Desktop
Any browser
Real-time sync across all devices
Automatic updates, no downtime
Secure cloud hosting, continuous backups
Trusted by independent dealers everywhere
"We switched our website from AutoTrader to Vehiso and couldn't be happier! The experience was fast and frictionless. Now we have a modern new website and DMS system and our website stock seamlessly stays up to date with AutoTrader!"
Wali - Cars Market Limited
"We just started using Vehiso and they been great. Very good DMS system and very easy to use. Would definitely recommend to anyone looking for a professional website service with a great back office system."
Bashir - Netmiles Ltd
"Vehiso have made my new website, great communication, great assistance & prices! The attention to detail, expertise & quality has reassured me that i made the right decision choosing Vehiso to create my new fully integrated website!"
Mizan - Motion Motor Group
Frequently asked questions
Common questions about dealer management systems and how Vehiso works.
Start managing your dealership smarter today
Join hundreds of independent dealers already using Vehiso to manage stock, handle enquiries, process payments, and grow their business. Start free on our free forever plan, or try a paid plan free for 7 days - from $59/month. No credit card required.