Vehiso
New Feature

Workshop Management for Garages & Car Dealers

Manage your workshop with digital job cards, vehicle health checks, online service bookings, and integrated invoicing. Whether you run an independent garage or a dealership workshop, Vehiso gives you the tools to streamline every job.

Job Cards

Health Checks

Bookings

Invoicing

The old way

  • Paper job cards that get lost or damaged
  • Handwritten vehicle health checks with no photos
  • Phone-only bookings that rely on someone answering
  • Manual invoices created in Word or Excel
  • No visibility for customers on job progress

The Vehiso way

  • Digital job cards with status tracking and search
  • Mobile health checks with photos and customer approval
  • Online booking through your website, 24/7
  • Automated invoicing with online payments
  • Customer portal for approvals and digital signatures
Job Cards

Track every job from start to finish

Create digital job cards that follow a vehicle through your workshop. From the moment a car arrives to the final invoice, every step is tracked, searchable, and visible to your whole team.

  • Status workflow: Pending, In Progress, Awaiting Parts, Awaiting Approval, Completed, Invoiced
  • DVLA vehicle lookup for quick registration
  • Time tracking per technician
  • Branded PDF job cards
  • Auto-lock after payment to prevent changes

Job Card #1042

In Progress

Vehicle

2021 BMW 320d - AB21 CDE

Technician

James Mitchell

Time logged

2h 15m

Line items

Full service£189.00
Oil filter£24.50
Air filter£18.00
Total£231.50
Health Checks

Digital vehicle health checks your customers can trust

Replace paper inspection sheets with digital checklists. Technicians mark each item with a clear traffic-light rating, attach photos as evidence, and customers can review everything online before approving any work.

  • Configurable checklists with 3 templates included
  • Green, amber, and red item marking
  • Photo and video attachments
  • Customer approval portal with PIN access
  • Digital signature for authorisations

Brake pads (front)

6mm remaining — good condition

Good

Front tyres

2.5mm tread — replace within 3 months

Advisory

Windscreen wipers

Torn rubber — needs immediate replacement

Requires work

Battery

12.6V — fully charged

Good

Engine oil level

Within range — no top-up needed

Good
Bookings & Invoicing

Let customers book online and pay digitally

Stop missing bookings because nobody answered the phone. Customers can book a service slot through your website, and when the job is done, you can generate an invoice and take payment online in seconds.

  • 3-step online booking process
  • Availability and slot management
  • Branded PDF invoices from job card line items
  • Stripe, PayPal, and SumUp payments
  • Automated payment confirmations
1

Choose a service

Full service, MOT, brake check, diagnostics...

Full ServiceMOTDiagnostics
2

Pick a date & time

See available slots in real time

Mon 9:00Tue 10:30Wed 14:00
3

Confirm your details

Name, phone, registration — done in under a minute

Seamlessly integrated with the Vehiso DMS

Workshop data connects directly to your dealer management system. Stock records, customer data, and financial reports all stay in sync without any extra effort.

Stock Records

Link workshop jobs directly to vehicle stock records. Service history, repairs, and health check results are all attached to the vehicle automatically.

Customer CRM

Workshop customers are captured in your CRM automatically. Track service history, communications, and upcoming bookings for every customer.

Reporting

Workshop revenue flows into your financial reports. See labour income, parts margins, and outstanding invoices alongside your vehicle sales data.

Frequently asked questions

Common questions about workshop management and how Vehiso works.

Try workshop management free for 7 days

No credit card required. Start managing your workshop digitally today.