Workshop Management for Garages & Car Dealers
Manage your workshop with digital job cards, vehicle health checks, online service bookings, and integrated invoicing. Whether you run an independent garage or a dealership workshop, Vehiso gives you the tools to streamline every job.
Job Cards
Health Checks
Bookings
Invoicing
The old way
- Paper job cards that get lost or damaged
- Handwritten vehicle health checks with no photos
- Phone-only bookings that rely on someone answering
- Manual invoices created in Word or Excel
- No visibility for customers on job progress
The Vehiso way
- Digital job cards with status tracking and search
- Mobile health checks with photos and customer approval
- Online booking through your website, 24/7
- Automated invoicing with online payments
- Customer portal for approvals and digital signatures
Track every job from start to finish
Create digital job cards that follow a vehicle through your workshop. From the moment a car arrives to the final invoice, every step is tracked, searchable, and visible to your whole team.
- Status workflow: Pending, In Progress, Awaiting Parts, Awaiting Approval, Completed, Invoiced
- DVLA vehicle lookup for quick registration
- Time tracking per technician
- Branded PDF job cards
- Auto-lock after payment to prevent changes
Job Card #1042
In ProgressVehicle
2021 BMW 320d - AB21 CDE
Technician
James Mitchell
Time logged
2h 15m
Line items
Digital vehicle health checks your customers can trust
Replace paper inspection sheets with digital checklists. Technicians mark each item with a clear traffic-light rating, attach photos as evidence, and customers can review everything online before approving any work.
- Configurable checklists with 3 templates included
- Green, amber, and red item marking
- Photo and video attachments
- Customer approval portal with PIN access
- Digital signature for authorisations
Brake pads (front)
6mm remaining — good condition
Front tyres
2.5mm tread — replace within 3 months
Windscreen wipers
Torn rubber — needs immediate replacement
Battery
12.6V — fully charged
Engine oil level
Within range — no top-up needed
Let customers book online and pay digitally
Stop missing bookings because nobody answered the phone. Customers can book a service slot through your website, and when the job is done, you can generate an invoice and take payment online in seconds.
- 3-step online booking process
- Availability and slot management
- Branded PDF invoices from job card line items
- Stripe, PayPal, and SumUp payments
- Automated payment confirmations
Choose a service
Full service, MOT, brake check, diagnostics...
Pick a date & time
See available slots in real time
Confirm your details
Name, phone, registration — done in under a minute
Seamlessly integrated with the Vehiso DMS
Workshop data connects directly to your dealer management system. Stock records, customer data, and financial reports all stay in sync without any extra effort.
Stock Records
Link workshop jobs directly to vehicle stock records. Service history, repairs, and health check results are all attached to the vehicle automatically.
Customer CRM
Workshop customers are captured in your CRM automatically. Track service history, communications, and upcoming bookings for every customer.
Reporting
Workshop revenue flows into your financial reports. See labour income, parts margins, and outstanding invoices alongside your vehicle sales data.
Frequently asked questions
Common questions about workshop management and how Vehiso works.
Try workshop management free for 7 days
No credit card required. Start managing your workshop digitally today.