Invoicing software for vehicle dealers
Raise sales invoices from a deal and workshop invoices from a job card in the Vehiso DMS (Dealer Management System). Every invoice is a PDF you can email to the customer, kept on one Invoices page and sent to Xero, QuickBooks or Sage.
Invoicing and the accounting integrations are included on every paid plan, from $59/month.
Invoices
This monthInvoices
48
Net
$96,420
VAT
$3,184
Total
$99,604
INV-1042
Sales - Ford Focus 1.0 Titanium
$12,495.00
PaidWS-0318
MOTWorkshop - service and MOT
$214.85
UnpaidINV-1043
Sales - Vauxhall Corsa 1.2 SE
$8,950.00
UnpaidWS-0317
Workshop - front brake pads
$96.00
VoidedEverything an invoice needs
Invoices sits under Administration in the Vehiso DMS, with every sales and workshop invoice in one list.
Sales invoices from the deal
Raise the invoice straight from a deal or order, with the VAT margin scheme supported for used vehicles. It is produced as a PDF, ready to email to the customer.
Workshop invoices from the job card
Raise the workshop invoice from the job card, then email the PDF to the customer.
MOT shown properly
Invoices with an MOT carry an MOT badge, and the MOT fee is shown separately as outside the scope of VAT.
Find any invoice fast
Search by invoice number, customer, supplier or registration, and filter by type, status, date range or whether it has an MOT.
Correct an unpaid invoice
Edit an unpaid invoice in place. It keeps the same invoice number, a new PDF is made and the earlier versions are kept as a record.
The right invoices for each role
Sales staff see sales invoices and workshop staff see workshop invoices. Branch staff see their own branch.
One page for every invoice
The Invoices page also lists your vehicle purchase orders and workshop parts orders, and totals whatever you filter.
- Filter by type, by unpaid, paid or voided, by date range and by whether there is an MOT
- See the invoice count, net, VAT and total for everything that matches
- Voided invoices are counted but left out of the money, and purchases are shown separately from the totals
- Download all invoices, or just the ones you select, as a single zip file
What the download contains
Sales
Sales invoice PDFs
Workshop
Workshop invoice PDFs
Purchases
Vehicle purchase orders
Parts
Workshop parts orders
Invoice list (CSV)
A spreadsheet of the list, ready for your accountant
Straight into your accounts
With Xero, QuickBooks or Sage connected, the invoices and payments you record in Vehiso go across to your accounting software, so nobody types them in twice.
Raise the invoice
Create it from the deal or the job card. The PDF is ready to email to the customer.
Fix it while it is unpaid
Spotted a mistake? Edit the invoice, keep the same number and get a new PDF, with earlier versions kept as a record.
Your accounts stay in step
Invoices and payments are sent to your accounting software, and an edit to an unpaid invoice updates it there too. Paid and voided invoices are locked.
Accounting integrations are included on every paid Vehiso plan.
Explore more of the platform
Accounting integrations →
Sales invoices, payments, purchase orders and expenses flowing into Xero, QuickBooks or Sage.
Workshop management →
Job cards, vehicle health checks and online service bookings, with invoices raised from the job card.
VAT margin scheme calculator →
Work out the VAT due on a used vehicle sold under the margin scheme.
Frequently asked questions
What kinds of invoice can I raise?
Sales invoices, raised from a deal or order, and workshop invoices, raised from a job card. Each one is produced as a PDF that you can email to the customer from the Vehiso DMS.
Does it support the VAT margin scheme?
Yes. Sales invoices support the VAT margin scheme, so a used vehicle sold under it is invoiced on the right basis.
How are MOTs shown on an invoice?
An invoice that includes an MOT carries an MOT badge on the Invoices page, and the MOT fee is shown separately as outside the scope of VAT. You can also filter the list to invoices with an MOT.
Can I change an invoice after it has been raised?
Yes, while it is unpaid. Editing keeps the same invoice number, makes a new PDF and keeps the earlier versions as a record, and your accounting software gets the update. Once an invoice is paid or voided it can no longer be edited.
Does it work with Xero, QuickBooks and Sage?
Yes. When your accounting software is connected, Vehiso sends your invoices and payments to Xero, QuickBooks or Sage. The accounting integrations are included on every paid plan.
Who in my team can see invoices?
Each person only sees the invoice types their role allows, so sales staff see sales invoices and workshop staff see workshop invoices. Staff tied to a branch see that branch's invoices.
Every invoice, in one place
Start with Vehiso for free and raise your first invoice today.
Get started free →