Sage Integration for Car Dealers
Vehiso connects to Sage Business Cloud Accounting in about two clicks, so sales invoices, customer payments, purchase orders and voids post straight from your DMS into the right Sage ledgers. No re-keying every deal into Sage by hand, no separate bookkeeping run at month-end.
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Invoice posted to Sage
Payment matched
Ledger up to date
Stop typing every invoice into Sage twice
Sage has been the accounts package a lot of British small businesses trust, and plenty of car dealers still run it, but connecting it to a dealer's day-to-day sales process usually means someone typing the same sales invoice into Sage that was just raised in the DMS. The deposit gets entered a second time too, and so does the purchase order for the trade-in that funded the deal. Do that fifteen or twenty times a week and it stops being a rounding error and starts being an afternoon, with figures that quietly drift apart every time a number gets mistyped.
The Sage integration built into Vehiso removes that second entry. Invoice a deal in the Vehiso DMS and the sales invoice posts to Sage automatically, on the nominal code you have mapped, with the VAT margin scheme applied where it should be. Take a deposit or a balance payment and the customer payment follows it into Sage. Raise a purchase order for an auction buy or a trade-in and it posts as a supplier bill, ready to pay. Every push is idempotent, so a retried sync never creates a duplicate invoice in Sage, and a posting that fails for any reason is retried automatically rather than silently dropped.
This is not a nightly export or a spreadsheet you upload into Sage once a week. Vehiso connects to Sage Business Cloud Accounting v3.1 directly, so postings land in your ledgers close to when the deal happens, and your accountant opens Sage at month-end to find the numbers already there. Where Sage does not support a live webhook for a given update, Vehiso falls back to polling, so nothing depends on a single notification arriving - the numbers still land, just slightly more conservatively.
Why dealers connect Sage to their DMS
Sage remains the accounts standard a lot of British accountants and bookkeepers build their process around. Keeping it fed automatically, without a second round of data entry, is what this integration is for.
Post to the right Sage ledgers automatically
Invoice a deal in Vehiso and it posts straight into Sage Business Cloud Accounting on the nominal code you have mapped, so your chart of accounts fills itself in instead of waiting on someone to type it up, vehicle by vehicle, deal by deal, without a bookkeeper opening Sage until it is time to review the numbers.
Stop double-entering every sales invoice
Every sales invoice, customer payment, purchase order and cancellation raised in the Vehiso DMS pushes to Sage automatically. Whether it is an auction purchase, a trade-in bill, or a deal that falls through and needs voiding, it reaches Sage the same way - automatically, with nothing to remember to key in later.
VAT margin scheme handled for you
Used-car sales are usually taxed under the VAT margin scheme, and the Vehiso Sage integration is built to understand that. Margin-scheme invoices post with the correct tax treatment, so your VAT return reflects the margin, not the full sale price. Standard-rated extras sold alongside the car, such as a warranty or paint protection, are split out on the same invoice with their own VAT code, rather than being lumped in with the margin-scheme sale.
An HMRC-recognised path to Making Tax Digital
Sage Business Cloud Accounting is HMRC-recognised MTD software, and Vehiso keeps your DMS data in step with it, so your digital VAT records stay compliant without a bridging spreadsheet. That matters because HMRC expects a continuous digital chain from sale to submission, and re-typing figures into a spreadsheet part-way through breaks that chain.
What the Sage integration includes
The Sage integration for car dealers is included in every Vehiso plan, with no separate add-on fee and no per-sync charge.
Automatic sales invoice posting
Invoice a deal in Vehiso and the sales invoice, including the vehicle, add-ons and admin fees, posts to Sage the moment you raise it, on the nominal code you have mapped, with the correct VAT treatment applied to each line automatically.
Customer payments synced
Deposits and balance payments taken through Vehiso post to Sage as customer payments, so your bank reconciliation lines up with what actually happened on the forecourt. Reclassify a payment between deposit and balance later and the Sage entry updates to match.
Purchase orders as supplier bills
Auction wins and trade-in purchases raised as purchase orders in Vehiso post to Sage as supplier bills against the right vendor, ready for your bookkeeper to pay. There is no separate step to log the purchase a second time once the paperwork is done.
Voids and cancellations reflected
Cancel a deal in Vehiso and the matching invoice is voided in Sage automatically, so you are not left raising credit notes by hand to tidy up the ledger, and no orphaned revenue sits in your accounts for a deal that never completed.
VAT margin scheme support
Margin-scheme sales and standard-rated add-ons like warranty or paint protection are split out correctly on the same invoice, with the right VAT code applied to each, so your bookkeeper never has to unpick one invoice into two different tax treatments by hand.
Nominal code mapping you control
You and your accountant decide which Sage nominal codes vehicle sales, deposits, workshop labour and part-exchange post to. Change a mapping and future entries follow it - there is no fixed template to fit your business into, it matches the chart of accounts you already use.
See the dealer management system →·See our car dealer websites →
Connected to Sage in minutes, not days
Linking Sage Business Cloud Accounting to Vehiso is a short, guided setup - no accountant call or IT ticket required to get started.
Connect your Sage account
Choose Sage in your Vehiso admin panel, log in and approve the connection. It takes about two clicks once you are signed into Sage - no API keys to generate and no developer needed.
Map your nominal codes
Tell Vehiso which Sage nominal codes vehicle sales, deposits, workshop labour and part-exchange should post to, along with your tax codes and bank account. Most dealers do this alongside their accountant once, then leave it alone.
Trade as normal
Invoice deals, take deposits, raise purchase orders and process cancellations exactly as you do today. Nothing about your day-to-day workflow changes - the only difference is what happens in the background once you hit save.
Your Sage ledgers stay current
Every posting lands in Sage automatically, with the VAT margin scheme applied where it should be, so your accountant finds the books reconciled at month-end, and month-end review turns into checking the numbers rather than re-entering them.
Frequently asked questions
Everything you need to know about the Sage integration for car dealers on Vehiso.
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