QuickBooks Integration for Car Dealers
Vehiso includes a built-in QuickBooks integration for car dealers, so sales invoices, customer payments, purchase orders and voids flow from your DMS into QuickBooks Online automatically. Connect your QBO company file in about two clicks, with the correct VAT codes applied on every entry - no double entry, no manual re-keying at month end.
Over 100 dealer websites built and counting
Invoice posted
Payment matched
VAT code applied
One deal, one entry, into QuickBooks
Dealers running QuickBooks Online alongside a separate DMS usually end up entering every deal twice - once when the sale is invoiced on the forecourt, and again when someone sits down to key it into QuickBooks. Each extra entry is a chance for a VAT code to be picked wrong, a customer record to be duplicated, or a payment to be matched against the wrong invoice. Purchase orders and finance settlements tend to fall even further behind, since they usually get batched up and typed in once a week rather than as they happen. The QuickBooks integration for car dealers built into Vehiso removes that second pass entirely.
Connect your QuickBooks Online company file to Vehiso in about two clicks, and every sales invoice, customer payment, purchase order and void raised in your DMS is posted straight into QuickBooks automatically, with the correct VAT code applied. Used-car sales post under the VAT margin scheme rather than the full sale price, so your VAT return reflects what the motor trade actually expects, while standard-rate items like warranties and admin fees are split out on the same invoice with their own VAT code. You choose which QuickBooks accounts and nominal codes vehicle sales, deposits, workshop labour and part-exchange should post against, so the mapping matches the chart of accounts your accountant already works from.
This is not a nightly export or a spreadsheet you upload by hand. The Vehiso QuickBooks integration is built into the DMS you already use to run deals, so your QuickBooks company file stays a real-time mirror of the forecourt, month-end takes hours rather than days, and there are no per-sync charges to worry about. Every push is logged, so you can see exactly what was sent to QuickBooks, when, and whether it succeeded - and if a token expires or a sync fails, Vehiso retries automatically instead of leaving a gap in your accounts.
Why dealers connect QuickBooks to their DMS
QuickBooks Online is the market-leading accounts package for small and medium dealers. Keeping it in step with every deal, without re-keying, is what a proper integration is for.
Connect in about two clicks
Link your QuickBooks Online company file to Vehiso in about two clicks from your dashboard settings. There is no spreadsheet template to fill in and no developer needed to get started.
Correct VAT codes, every time
Sales invoices post to QuickBooks with the right VAT code already applied, including margin scheme treatment for used-car sales, so your bookkeeper is not left correcting entries by hand at month-end or guessing which line was a warranty and which was the vehicle itself.
Stop double-entering invoices
Invoice a deal once in the Vehiso DMS and it appears in your QuickBooks company file automatically, alongside the customer record, the payment, and any purchase order behind it. Nothing gets typed twice, and nothing gets forgotten because someone was busy on the forecourt.
Month-end goes from days to hours
With sales invoices, payments, purchase orders and voids already sitting in QuickBooks, your accountant reconciles against what actually happened on the forecourt instead of chasing down a pile of paper invoices first. Finance settlements post through a dedicated clearing account, so lender payouts line up with the bank feed cleanly when they land.
What the QuickBooks integration includes
The QuickBooks integration for car dealers is included in every Vehiso plan, with no per-sync charges.
Automatic sales invoice posting
Every invoiced deal in Vehiso - vehicle price, add-ons and admin fees included - posts to your QuickBooks Online company file the moment you generate it.
Customer payments matched automatically
Deposits and balance payments taken in the DMS post through to QuickBooks and match against the right invoice, so your bank reconciliation lines up without manual matching. Reclassify a manual payment between deposit and balance in the DMS and the QuickBooks entry updates with it.
Purchase orders posted as supplier bills
Auction wins, trade buys and parts orders raised in Vehiso post into QuickBooks as supplier bills against the right supplier and nominal code, ready to pay, without you re-keying the supplier invoice by hand.
Voids and cancellations handled cleanly
Cancel a deal in the DMS and the corresponding invoice is voided in QuickBooks automatically, so there is no orphaned revenue left sitting in your accounts and no manual credit note to raise.
VAT margin scheme support
Used-car sales post under the VAT margin scheme rather than the full sale price, with standard-rate items like warranties and admin fees split out on the same invoice with the correct VAT code, so your VAT return reflects the margin rather than the full sale price.
Customer and supplier records kept separate
QuickBooks contact records for customers and suppliers are created and matched automatically as you trade, resolved by email to avoid duplicates, so you are not left tidying up duplicate entries in your company file. On connect, Vehiso also checks that your QuickBooks company file uses the same currency as your DMS, so mismatched-currency invoices are never posted.
See the dealer management system →·See our car dealer websites →
Connected to QuickBooks in minutes, not days
Linking QuickBooks Online to Vehiso is a short, guided setup - no developer or bookkeeper required to get started.
Connect your QuickBooks account
Sign into QuickBooks Online from your Vehiso dashboard and approve the connection to your company file, in about two clicks.
Map your VAT codes and accounts
Tell Vehiso which QuickBooks accounts and nominal codes your vehicle sales, deposits, workshop labour and purchases should post against, and which VAT codes apply, including the margin scheme for used cars. You and your accountant decide where things post - Vehiso just routes the data.
Trade as normal
Invoice deals, take payments and raise purchase orders in the DMS exactly as you do today. Nothing about the way you work day-to-day needs to change.
Everything posts to QuickBooks automatically
From here, every sales invoice, payment, purchase order and void flows into your QuickBooks company file in the background, with the correct VAT code applied, and a full sync log so you can see exactly what was posted and when.
Frequently asked questions
Everything you need to know about the QuickBooks integration for car dealers on Vehiso.
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