Xero, QuickBooks & Sage
accounting that does the typing for you
Connect your accounting software to Vehiso in two clicks. Sales invoices, customer payments, purchase orders, voids - everything flows into your ledger automatically, with VAT margin scheme support built in for the motor trade.
INV-1042
Sales invoice · £18,495
Deposit · J. Walker
Customer payment · £500
BILL-218
Auction purchase · £9,250
INV-1041 voided
Deal cancelled · £12,990
Most dealers run two ledgers in parallel - and pay for it
Your DMS knows what was sold. Your accounts package knows what was banked. Reconciling them shouldn't be your full-time job.
Double data entry
Every invoice gets typed once into your DMS, then again into Xero, QuickBooks or Sage. Numbers drift, errors creep in, and month-end gets longer every quarter.
VAT margin scheme guesswork
Used-car sales sit under the VAT margin scheme. Generic accounting integrations don't understand that, so your bookkeeper ends up adjusting almost every line by hand.
MTD deadlines on the horizon
Making Tax Digital is here. Paper ledgers and bridging spreadsheets won't cut it for much longer. You need a clean digital chain from sale to submission.
Vehiso's accounting integrations remove the typing, the guesswork, and the deadline anxiety.
Three providers. One integration. All MTD-ready.
Connect whichever accounting software you already use. Switch later if you change your mind - your DMS data stays put.
Xero
Cloud accounting popular with UK SMEs and the dealer's accountant of choice. Two-way sync via Xero's certified API, with webhook updates for payments matched in the bank feed.
- Multi-organisation support
- Real-time payment webhooks
- Tracking categories & nominals
QuickBooks Online
Intuit's market-leader for small and medium dealers. Posts customers, invoices, payments and supplier bills straight into your QBO company file with the correct VAT codes.
- Customer / supplier auto-split
- Tenant-currency safety check
- VAT codes, bank accounts mapped
Sage Business Cloud
The British accounts standard. Vehiso integrates with Sage Business Cloud Accounting v3.1, posting sales, purchase invoices and payments straight into the right Sage ledgers.
- HMRC-recognised MTD path
- Polling fallback for reliability
- Margin-scheme aware
Connect in two clicks. Stop typing it twice.
Connect via OAuth
Pick Xero, QuickBooks or Sage in your admin panel. Log into your provider, approve the connection, choose which organisation to sync. Done in under a minute.
Map your nominals
Tell Vehiso which nominal codes vehicle sales, deposits, finance settlements, workshop labour and part-ex should post to. Tax codes and bank accounts the same way.
Trade like normal
Invoice deals, take deposits, raise purchase orders, refund cancellations. Nothing changes in the way you work - everything posts to the right place in the background.
Books stay clean
Your accountant logs into Xero / QuickBooks / Sage and finds everything reconciled. VAT margin scheme treated correctly. Month-end goes from days to hours.
Everything a car dealer actually books
Not just sales invoices. The whole working day from forecourt to ledger.
Sales invoices
Every invoiced deal pushes the moment you generate it - vehicle, add-ons, warranties, admin fees, all on the right nominals with the right VAT treatment.
Customer payments
Deposits, balances, card payments, bank transfers. Reclassify a manual payment between deposit and balance and the accounting entry updates with it.
Contacts
Customers and suppliers get a contact record in your accounts on first use, resolved by email to avoid duplicates. Trade buyers and trade suppliers stay separate.
Purchase orders & bills
Auction wins, trade buys, parts orders. Purchase orders post to your accounts as supplier bills against the right vendor, ready to pay.
Voids on cancellation
Cancel a deal in Vehiso and the invoice voids in your accounts package automatically - no orphaned revenue, no manual credit notes.
Finance settlements
Lender payouts post against a finance clearing account so your bank reconciliation lines up cleanly when the settlement actually lands.
Generic integrations get it wrong. Ours doesn't.
We've built this with car dealers, for car dealers. The accounting edge cases that catch you out are baked in.
VAT margin scheme aware
Used-car sales post under the margin scheme automatically. Standard-rate add-ons (warranty, admin fee, paint protection) are split out on the same invoice with the right VAT code. Your VAT return reflects the margin, not the full sale price.
Finance clearing accounts
When a finance house funds a deal, the settlement is posted to a dedicated clearing nominal until the bank payment lands. No phantom revenue, no double counting, and your bank reconciliation lines up cleanly.
Multi-currency safety
On connect, we read your provider's base currency. If it doesn't match your DMS currency, the connection is blocked before anything posts - so you never end up with GBP invoices sat in a EUR ledger.
Stay on the right side of HMRC, automatically.
Xero, QuickBooks and Sage are all HMRC-recognised MTD software. Vehiso keeps your DMS data in lock-step with whichever you choose.
7-day free trial · No card required · Cancel anytime
Your chart of accounts, your rules
You and your accountant decide where things post. Vehiso just routes the data. Map vehicle sales, deposits, finance settlements, workshop labour, part-ex, supplier payments - every revenue and cost stream you run - to the exact nominal codes your books are built around.
- Account, tax-code and bank-account mappings
- Margin scheme & standard-rate handled separately
- Change a mapping, future entries follow it
Nominal mapping
4000 - Sales4010 - Add-on revenue1240 - Finance clearing4100 - Workshop5000 - Cost of salesSync history
Every sync, every entry, fully traceable
Open the sync log to see exactly what was pushed, when, to which provider entity, and whether it succeeded. Failed syncs show the underlying error message from Xero, QuickBooks or Sage - so you can fix the data, not guess at it. Expired OAuth tokens refresh in the background; transient failures retry automatically.
- Idempotent pushes - no duplicate invoices
- Automatic token refresh & back-off retries
- Webhooks where supported, polling where not
Frequently asked questions
How the Vehiso accounting integration works, in plain English.
Sell more cars. Type fewer numbers.
Connect Xero, QuickBooks or Sage in your free trial and watch your next deal post itself. No card required, MTD sorted, margin scheme handled.